We currently collect and process the following information:
Personal identifiers, contact details and characteristics (for example, name, postal address, email, telephone, website and company details)
Most of the personal information we process is provided to us directly by you for one of the following reasons
We use the information that you have given us in order to manage, inform and administer the Society. We will only keep your records if you leave the Society for our legal obligations.
We may share this information with our sponsors when we believe it is of interest to our members. We may share this information with third parties, including but not limited to our magazine publisher for purposes of mail distribution. This information will be in the form of a mailing list only, and securely deleted immediately after use.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
You may remove your consent at any time. You can do this by contacting us.
Your information is kept in a securely encrypted database, and within our finance software, Xero.
We keep information for the duration of your membership. Details will only be retained after this time in order to comply with our legal and statuary obligations. We will dispose of your information by electronic secure deletion methods.
Under UK data protection law, you have rights including the following
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us if you wish to make a request.
If you have any concerns about our use of your personal information, you can make a complaint by contacting us.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk